However, delegating too much can make your final product incoherent so you must know where to draw the line to maintain control. It can be a repetitive task or something you feel a particular member is better at. Instead, it means that you empower your team and build their confidence by making them responsible for a small part of the project. In project management, successful delegation does not mean that you let go of every aspect of the project and start depending on the team members. This will inspire loyalty in your team and provide them with the validation they need to continue performing splendidly. When a member successfully completes a task you delegate, be sure to show genuine appreciation and point out the things they did right. There is nothing worse than a team that feels underappreciated. Even if they mess up, don’t belittle them and offer constructive criticism so that they can improve in the future. Train future leadersīy delegating tasks, you train your team members to be future managers and project management specialists. Recognition is a great motivator that ensures consistency and fosters healthy competition within the team. Have a monthly performance review and recognize your top performers. As a project manager, you can motivate your team by offering them certain incentives. It is a given that motivated employees will be more productive at work. Talk to them about the problems they are facing while completing the given task and suggestions on how they can proceed. Maintain a system of checkĭecide with your team and put aside some time every week to check the progress of your team. If you delegate tasks to your team, give them enough authority to make decisions, and take the necessary steps to fulfill your demands.Īn empowering environment is a sufficient motivator for team members that encourages them to go above and beyond the call of duty.
You must have had tasks where you felt that your hands are tied because you couldn’t make any decisions. Even if they suggest a different approach than what you had in mind, appreciate their input and be flexible enough to accept better suggestions. It is, however, a good practice to involve the team in making some decisions.
Be open to new ideasĪs the project manager, you’ll obviously have the final say in the direction of the project.
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Patton, a celebrated US Army General said: “Don’t tell people how to do things, tell them what to do and let them surprise you with results”. While delegating a task, make sure that you are focusing on the results you need rather than micromanaging the whole thing. When team members are assigned tasks they’re interested in, they are sure to perform better than expected. They know their team members and understand their preferences. Carefully choose the right person for the jobĮxperienced managers match the level of responsibility with an employee’s expertise. Here are some tips on how to share your workload with the team and increase productivity at work. You need to learn how to delegate tasks to someone else in the team and how to keep track of it. Task delegation is an important project management skillset for any project manager. 8 Steps to delegating tasks effectively at work By having an effective system of accountability and assigning responsibilities, managers can rectify this situation and ensure everyone remains involved. Many managers feel that they can’t trust their employees to work independently and stay committed to producing satisfactory results. It’s not uncommon for bosses to refrain from the delegation process due to a bad experience in the past. Also, the Institute of Corporate Productivity carried out a study where they found that about 46% of the surveyed companies showed concern about the delegation skills of their managers and feel that it’s crucial for productivity. In these circumstances, project managers need to prioritize tasks and focus on the most important tasks and reduce their burden by delegating tasks effectively.īy delegating the responsibility of non-essential and repetitive tasks to the members of your team, you can focus on the important part and train future managers at the same time.Įli Broad, the only person in the world who built multiple fortune 500 companies says: “The inability to delegate tasks is one of the biggest problems I see with managers at all levels”. They negotiate with clients, ensure timely delivery of the products, and try their best to achieve success without any issues. Project managers generally have a lot of things on their plate. While this is a piece of good advice for some aspects of life, you will find that always sticking to it at work can be counterproductive.
You might have heard the best way to get something done is by doing it yourself.
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